The Context

EuGénie International designs and assembles custom industrial machines. Each assembly relies on a list of parts—the BOM (Bill of Materials)—which can include anywhere from a few dozen to several hundred items. For the procurement team, turning this BOM into concrete files to send to the shop floor or to suppliers was an operational nightmare.

The Initial Problem

Before our intervention, buyers had to:

1. Open the BOM
2. Manually search for each part in a massive shared directory
3. Make sure they were selecting the latest version (sometimes poorly named or duplicated)
4. Repeat this task for dozens or even hundreds of files

This process took an average of 15 to 20 hours per project.

The worst part? Everything was done manually. Every click was a potential source of error: wrong file, missing part, outdated version… The result: stress, delays, and downstream adjustments on the production floor.

Our Solution

We developed a custom internal application. Its purpose: to automate the entire process.

How it works:

• The buyer uploads the BOM into the tool
• The application reads the list
• It automatically retrieves the latest version of each part from the file structure
• It compiles everything into a ready-to-send .zip file
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Development: fast, targeted, efficient

Unlike heavy software projects that drag on, our development team delivered a functional and reliable first version in under 40 hours.

Why so little time?

• Because we understand industrial environments

• Because our team works directly with business needs

• And because we don’t reinvent the wheel — we build tools that are simple, robust, and effective

The Results in Numbers

Before our tool:

• Average time to assemble a BOM: 15 to 20 hours

• Fully manual task

• Error rate: 20%

• High mental load for buyers

After:

• Time: 1 hour

• Errors: 1%

• 100% automated processing

• Documented and traceable process

Average gain per project: approximately 18 hours of work

Return on Investment (ROI)

With a development cost estimated at 40 hours of work and an average gain of 18 hours per project, it likely took just one project to fully pay back the solution.

And EuGénie International handles an average of 10 to 15 projects per year.

Over one year:

• Time saved: 15 × 18 hours = 270 hours

• Full-time equivalent: about 6 and a half weeks of work

• Return on investment: around $70,000 in the first year

• Projected savings over 3 years: > 810 hours

And all of this comes with no recurring costs, as the tool runs on the infrastructure already in place.

Operational Impact

• Immediate productivity gains

• Reduced errors and fewer production rework requests

• Less stress for procurement employees

• Shorter assembly lead times, leading to faster customer delivery

• Enhanced employee value, as they can focus on more strategic tasks

Why EuGénie International Chose 10RUPTiV

EuGénie didn’t need a generic software product or yet another monthly subscription. They needed a tailor-made solution, built by people who understand real on-the-ground challenges.

10RUPTiV delivered exactly that thanks to:

• An agile and responsive in-house development team

• A rare MSP + dev approach: we handle both infrastructure and business tools

• A proactive mindset: we don’t react to problems — we eliminate them at the source

• Technical and human expertise: our tools integrate seamlessly

Conclusion

This project is a perfect example of what we love to do at 10RUPTiV: take a concrete, costly, and often invisible problem… and turn it into a net productivity gain.

In under 40 hours of development, we eliminated hundreds of wasted hours, secured a critical process, and empowered internal teams.

Because at the end of the day, our mission is simple: to put technology at the service of real efficiency, where it matters most.